Colin & Co
Lettings and Management Docs
Direct Marketing
| # | Name | Description |
| 01. | Leaflet (.doc) | Flyer for use in shop windows/public notice boards/mail shots. |
| 02. | Window Display (.doc) | Flyer for adv. of a sngle property in shop windows/notice boards. |
| 03. | Letter 01 (.pdf) | Properties wanted letter for use as a door-to-door mail shots. |
| 04. | Letter 02 (.pdf) | Properties available letter for circulation to local companies. |
Pre-tenancy
Process Check Sheets
| # | Name | Description |
| 01. | Letting Progress Sheet (.pdf) / Letting Progress Sheet (.doc) | Check sheet for progress of letting process - Part 1 of 2. |
| 02. | Management Record (.pdf) / Management Record (.doc) | Check sheet for progress of letting process - Part 2 of 2. |
Landlords
| # | Name | Description |
| 01. | Property to Let (.pdf) / Property to Let (.doc) | Questionnaire for landlord - contact and property information. |
| 02. | Information for Landlords (.pdf) | Letter for prospective landlords. |
| 03. | Landlord Information Pack (.doc) | Landlord Information Pack v1.0 |
| 04. | Agency Agreement - Lettings & Management (.pdf) | Standard Agency Agreement - Lettings & Management. |
| 05. |
Standard Agency Agreement - Lettings Only. |
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| 06. |
Inventory of contents and schedule of condition. |
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| 07. |
Notice to landlord - we are placing your property on the market. |
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| 08. |
Notice to landlord - we have accepted a holding deposit. |
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| 09. | Management Info (.pdf) | Questionnaire for landlord - information required to manage the property in their absence. |
| 10. | Legal Expense & Rent Guarantee Insurance (.pdf) | Legal Expenses and Rent Guarantee Insurance for Landlords. |
| 11. | Landlords Household Insurance (.pdf) | Building and Contents Insurance for Landlords. |
Tenants
| # | Name | Description |
| 01. | Tenant Enquiry (.pdf) | Questionnaire detailing prospective tenants requirements. |
| 02. | Information for Tenants (.pdf) | Letter for prospective tenants. |
| 03. |
Holding deposit receipt - to be completed by a tenant before the occupation of a property. |
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| 04. |
Bank standing order mandate. |
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| 05. |
Guarantee agreement for residential tenancies. |
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| 06. | Letter 05 (.pdf) |
Reference request from prospective tenants employer. |
| 07. | Letter 06 (.pdf) |
Reference request from prospective tenants prior landlord. |
| 08. | Letter 07 (.pdf) |
Reference request from prospective tenants bank manager. |
| 09. | Letter 08 (.pdf) |
Reference request from prospective tenants nominated contact. |
| 10. | Letter 09 (.pdf) |
Notice to prospective tenant - acceptance of references. |
| 11. | Letter 10 (.pdf) |
Notice to prospective tenant - rejection of references. |
| 12. | Letter 12 (.pdf) | Notice to tenant - copy of docs and standing order set-up request. |
| 13. |
Assured shorthold tenancy agreement for letting a residential dwelling house. |
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| 14. |
Letting agreement for a company as opposed to an individual tenancy. |
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| 15. |
Tenants Contents Insurance - including accidental damage to landlords contents. |
Tenancy Documents
| # | Name | Description |
| 01. | Landlord Statement (.pdf) / Landlord Statement (.doc) | Financial statement template - for use when making a rent payments to the landlord. |
| 02. | Tenant Statement (.pdf) | Financial statement template - for use following receipt of rent payments from the tenant. |
| 03. | Letter 11 (.pdf) | Notice to landlord - the tenant has checked into the property. |
| 04. | Letter 13 (.pdf) | Notice to tenant - payment overdue. |
| 05. | Letter 14 (.pdf) | Notice to tenant - payment overdue and repossession threat. |
| 06. | Letter 15 (.pdf) | Notice to landlord - results of a routine inspection. |
| 07. | Letter 16 (.pdf) | Notice to guarantor - request for overdue payments. |
| 08. | Tenant Application l (.pdf) | Questionnaire for prospective tenant - contact and personal/financial information. |
Post-tenancy Documents
| # | Name | Description |
| 01. | End of Tenancy Guidance (.pdf) | End of tenancy guidance - handing back the property guide for tenants. |
| 02. | S21 Fixed Term (.pdf) | Notice requiring possession following assured shorthold tenancy - fixed term. |
| 03. | S21 Periodic (.pdf) | Notice requiring possession following assured shorthold tenancy - periodic tenancy. |
Miscellaneous
| # | Name | Description |
| 01. | Business Forecast (.pdf) | Blank business forecast template. |
| 02. | Business Plan (.pdf) | Blank business plan template. |
| 03. | Lodger Licence (.pdf) | Letter for prospective lodger. |
| 04. | Power of Attorney (.pdf) | Power of attorney. |
| 05. | Research Sheet - Fees & Commissions (.pdf) | Fees and commissions charged by other local agencies. |
| 06. | Research Sheet - Rentals (.pdf) | Rentals charged for other local properties. |